What do the Board Members do?
Nominations are now open for Board Members. You may nominate any member in good standing for any of the Board positions. So that you can make a more educated nomination, here is a list of the duties for each position. The link will be up soon.
The
Duties of the Chairperson
1. Meeting Facilitator
a. Create agenda
b. Preside at board meetings
c. Communicate Board decisions to
membership
2. Oversee Committees
a. Strategic planning of all committees
b. Ensure that all activities meet the National
Association guidelines
3. Community Relations
a. As the primary public figure, the
chair represents the Association
b. Must be comfortable networking with
other organizations
4. Internal Mediation
a. Resolve issues arising within the
Association
b. Find common ground to solve
difficulties
5. Blogspot Posting
a. Regular blog posting and Facebook
posting to update membership on events, tastings, and other news concerning the
Chapter
6. Relay communications from AWS
National to appropriate parties
a. Include communications from RVP
The Duties
of the Vice Chairperson
1.
Wine Procurement
a.
Obtain list of required wines from speaker
b.
Purchase and store wines until the meeting
c.
Bring to meetings ready to pour (e.g. cooled whites)
2.
Manage wine-related items (bottle openers, pourers,
blind-tasting bags, etc.)
a.
Clean after use
b.
Store
c.
Bring to meetings
3.
Wine Pouring
a.
Determine the correct number of bottles to open based on
attendance
b.
Determine size of pours based on attendance, number of bottles available
and number of wines being tasted
c.
Pour wines in correct order, as specified by speaker
4. ‘Manage’ leftover wine
a.
Drink it up! Open bottles are yours to take home and enjoy!
b.
Keep the unopened bottles that didn’t sell for future use as
auction items for fund raising.
The Duties
of the Treasurer
1. Keep records of monthly revenues and
expenditures
2. Cross-check lists of national and
chapter members to ensure all Pittsburgh chapter members have also paid
national dues (for insurance purposes)
3. Present report during business
meetings re: income, expenditures, and balance
4. Maintain checking account
a.
Make deposits
b.
Write
checks
c. Track balance & verify with
bank statements
5. Pay all bills in a timely manner
(< 1 month from date of receipt)
a. Reimbursement of purchases for
monthly
b.
Payment
of rental fees and permits
c. Catering for special events
d.
Speaker
fees/gifts
e. AWS Education Fund
The
Duties of the Program Chair
1. Plan and coordinate the eight events per year
a. 6 regular meetings,
including National Tasting and 2 special events
i.
Nationality dinner (May or October) and Holiday dinner (January)
2.
Advise Vice Chair of wines to be procured and served
3.
Choose a presenter for each event
a. Checklist for presentations
4.
Choose hosts for each meeting
a. Advise hosts of wines being
served, number of attendees
b. Provide input for table
decorations and other sundries
5.
Provide wine costs to Chapter Chair three weeks prior to tasting
6. Report findings of National Tasting
Project in a timely manner to the National Office.
The
Duties of the Membership Director
1. Maintain list of current members
2. Maintain record of guests and guests
that become members
3. Send a welcome email explaining the
use of the website and how to enroll for email updates
4. Prepare name badges for monthly
meetings
5. Present report during business
meetings re: membership levels & new members
The
Duties of the Procurement Director
1. Procure and maintain ample supply of
wine glasses for tastings
a. Manage distribution of wine glasses
and carry bags to members
b. Provide spare wineglasses for
tastings
c. Keep record of glasses out for
cleaning or on loan
2.
Maintain
supply of serving items, plates, napkins, table covers for tastings
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